The following vacancy exists in Goshen Community Schools for 2024:

Goshen Community Schools

Administrative Assistant - Benefits Specialist

POSITION PURPOSE:  To contribute and ensure each staff member in the corporation receives prompt and accurate handling of all benefits.  To assist in performing a variety of responsible and confidential duties to support the day-to-day operations and activities of the Human Resources Department and Payroll processes

ESSENTIAL FUNCTIONS:  These essential responsibilities are those the individual must be able to perform unaided or with the assistance of reasonable accommodation.      

• Provides clerical assistance and support to the Director of Human Resource Services.
• Creates and coordinates advertising, marketing, and promotional activities related to benefits information.
• Provides clerical services for all insurance matters (i.e., maintenance of policy registers, premiums/claims for dental, medical, life, LTD, Flexible Spending, HSA accounts, etc.).
• Maintains retirement accounts - 403b, 401a, VEBA
• Assist Director of HR in developing and coordinating comprehensive wellness program.
• Answers phone and personal inquiries from applicants and staff related to benefits and general employment questions.
• Enrolls new employees in the insurance plans available for their position, as they become eligible.
• Plans, coordinates and monitors/supports the open enrollment process.
• Enters and updates all medical and/or dental information at insurance company website and employees benefit program.
• Enters and updates deduction information in payroll.
• Verifies & prepare premiums to be paid for medical, dental, life, LTD, etc.
• Communicates changes, sends yearly costs and receives payments of insurance premiums for retirees.
• HIPAA Privacy Officer along with Director of Human Resource Services
• Facilitates meetings related to Family Medical Leave Act (FMLA) benefits and monitors all FMLA leaves or other “health related” leaves of absence.
• Coordinates the Worker’s Compensation program for all employees.
• Coordinates the insurance committee and risk management committee meetings. 
• Implements Return to Work Policy with employee
• Coordinate and plan retirement meetings with retiring employees
• Assists with the completion of all state/federal reports relating to personnel issues.
• Provide Superintendent, Chief Financial Office, Treasurer, Deputy Treasurer, health care providers with any necessary information in their related functions.
• Performs other duties at the request of supervisors.

REQUIREMENTS: 

• Must be at least 18 years of age
• High school diploma or equivalent.
• Preferred degree in Human Resources or Benefits Services
• Preferred SHRM or PHR certification
• Preferred 1 year experience in benefits and/or human resources

QUALIFICATIONS: 

• Strong oral and written communication skills
• Excellent proofreading, writing, and grammar, spelling, and word processing skills
• Highly motivated and open-minded; a self-starter who will assume initiative and responsibility for projects while being open to change and/or the suggestion of others
• Excellent organizational skills with the ability to prioritize work assignments and flexible enough to cope with unexpected changes
• Proficiency in utilizing technology to accomplish a variety of work tasks, including familiarity with a variety of software programs (i.e., e-mail management, data base management, Excel financial management, web-based programs, etc.)
• Ability to build rapport, possess interpersonal communication skills with co-workers, Board Members, staff members and patrons, friendly & helpful disposition
• Demonstrated ability to work accurately in a fast-paced work environment and maintain confidentiality in all school matters
• Ability to evaluate and examine processes and systems, related to smooth departmental operations
• Ability to deescalate concerns with employees and staff members
• Follows up, follows through, and completes tasks
• Ability to function and contribute to a team atmosphere.
• Ability to manage and prioritize multiple activities to meet deadlines under time constraints
• Ability to communicate orally and in writing sufficient to express ideas, thoughts and instruction clearly to employees, staff and coworkers.  
• Comprehensive knowledge of principles and practices of personnel administration and benefits administration
• Ability to collaborate effectively on inter- and intra-agency levels
• Ability to understand and maintain program finances within an assigned budget, as directed
• Knowledge and experience with computer software and systems
• Exhibits patience, courtesy, respect, ethical conduct and tact when dealing with all people
• Ability to drive a car

WORK CALENDAR:  52 weeks; 40 hours per week; 7:30am - 4:30pm

SALARY:  $18:50-$20.00 per hour, rate is dependent upon education and/or experience. (Schedule #20-1.4)

BENEFITS:   Eligibility is based upon hours worked and can be reviewed during your interview.  Benefit information can be found online at https://www.goshenschools.org/hr/benefits

APPLICATION PROCESS:  In order to be considered, all applicants must have completed their on-line application at https://goshenschools.tedk12.com/hire/index.aspx

          CURRENT GCS EMPLOYEES CLICK HERE

Please attach the following to your application:

• Letter of interest
• Up-to-date resume

For questions regarding this position please contact:

Whitney Dixon

Director of Finance and Human Resources

613 East Purl Street

Goshen, IN  46526

wdixon@goshenschools.org 

The Goshen Community School's Board of School Trustees is an equal opportunity employer.  Selection of the applicant will be made without reference to race, color, creed, sex, age, handicap, or national origin.

THE CLOSING DATE FOR RECEIVING APPLICATIONS IS: Until Filled