Goshen Community Schools

Administrative Assistant - Payroll Specialist

POSITION PURPOSE:  Performs duties necessary for the accurate and timely calculation and distribution of wages and salaries.    The incumbent will work in a fast-paced, deadline-driven environment.  The position requires constant concentration on a large volume of work which must be completed accurately within a limited time period.

ESSENTIAL FUNCTIONS: 

• Processes payroll accurately and timely for 1200+ employees.
• Manages workflow to maximize efficiency and completes a large volume of transactions on time to meet contractually obligated timelines.
• Audits timesheets and contracts to ensure wages and salaries are properly distributed.
• Researches, analyzes, and resolves all discrepancies, reporting to administration as needed.
• Ensures accurate taxation and garnishment is applied to each account.
• Interprets and applies Certified Collective Bargaining Agreement (CBA) for salary and benefits.
• Completes, submits and analyzes end-of-month, fiscal year end, and other reports.
• Conducts year-end reporting for W-2s etc.
• Communicates with HR teams to make necessary changes/updates to accounts.
• Composes, edits, and distributes correspondence according to guidelines and/or personal knowledge of the subject matter.
• Ensures confidentiality and compliance in all legal and regulatory issues.
• Assists with the Finance, Purchasing and other departments that directly report to the Executive Director of Finance.
• Other duties as assigned.

REQUIREMENTS:             

• Must be at least 18 years of age
• Possess a high school diploma or equivalent
• Minimum of 3 years related experience and/or training; or equivalent combination of education and experience. 

QUALIFICATIONS: 

• Advanced degree in Accounting, Finance, or Business Administration preferred
• Excellent and demonstrable computer skills with Microsoft and ERP type software
• Solid working knowledge of tax code as applicable to withholding and labor laws as related to payment of wages
• Knowledge of School Finance preferred
• Bi-Lingual skills preferred
• Good attendance record.
• Strong focus on students, parents, and staff service.
• Active problem-solving skills
• Ability to make good decisions using procedures and policies
• Ability to research to gain further information
• Ability to multitask range of tasks varied in scope and difficulty
• Advanced skills in Word, Excel, PowerPoint and data bases.
• Possess understanding of finance and bookkeeping procedures
• Excellent written skills including proofreading, writing, and grammar, spelling, and word processing skills
• Highly motivated, self-starter who will assume initiative and responsibility for projects
• Excellent organizational skills with the ability to prioritize work assignments and flexible enough to cope with unexpected changes
• Ability to build rapport, possess interpersonal communication skills with others, staff members and patrons, friendly & helpful disposition
• Ability to work accurately and maintain confidentiality in all school matters
• Ability to deescalate concerns with community and staff members
• Follows up, follows through, and completes tasks

HOURS:  Full year (52 weeks); 260 days per year; 40 hours per week, 7:30am to 4:30pm

SALARY:  $16.00-$20.00 per hour, rate is dependent upon education and/or experience.

BENEFITS:   Eligibility is based upon hours worked and can be reviewed during your interview.  Benefit information can be found online at https://www.goshenschools.org/hr/benefits

APPLICATION PROCESS:  In order to be considered for an interview, all applicants must have completed their on-line application:

          NEW APPLICANTS CLICK HERE

          CURRENT GCS EMPLOYEES CLICK HERE

Please attach the following to your application:

• Letter of interest
• Up-to-date resume

For questions regarding this position please contact:

Kelley Kitchen, Executive Director Finance

Administration Building

613 East Purl Street

Goshen, IN  46526

kkitchen@goshenschools.org

The Goshen Community School's Board of School Trustees is an equal opportunity employer.  Selection of the applicant will be made without reference to race, color, creed, sex, age, handicap, or national origin.

THE CLOSING DATE FOR RECEIVING APPLICATIONS IS: Until Filled